Lawyers and legal professionals
Billing in six-minute units demands precision, and it is precisely the short email and the quick phone call that get lost. Okloq captures the work outside your practice management system: Word, Outlook, PDFs, Teams.
Automatic time tracking for professional firms
The laptop measures. The employee approves. The firm only sees hours.
Okloq keeps track on the laptop of which project someone is working on and turns that into a proposed timesheet at the end of the day. Only after approval do the hours go to the firm. Windows, files and times of day never leave the laptop.
- Not yet released
- For Windows and Mac
- Service hosted in the EU
On the employee’s laptop
What was measured stays here
- 08:30–10:15Word2026-0142 Conceptdagvaarding.docx
- 10:15–10:35OutlookRE: 2026-0142 stukken wederpartij
- 10:35–11:00ChromeNieuws – Google Chrome
- 11:00–12:10WordP:\Dossiers\2026\2026-0150 De Vries BV\Overeenkomst v3.docx
- 12:10–12:50Acrobat2026-0163 Besluit op bezwaar.pdf
- 12:50–13:20OutlookE-mail: RE: 2026-0171 planning oplevering
- 13:20–13:55TeamsOverleg | Microsoft Teams
- 13:55–14:45Word2026-0142 Conceptdagvaarding.docx
Stored encrypted on this laptop. Window titles and sources are deleted after 30 days.
At the firm
Only what has been approved
- 2026-0142 Jansen – employment case2:30Drafting documents
- 2026-0142 Jansen – employment case0:15Correspondence
- 2026-0150 De Vries BV1:15Drafting documents
- 2026-0163 Stichting Voorbeeld0:45Reviewing documents
- 2026-0171 Bakker BV0:30Correspondence
- Total Monday5:15
Per line: project, type of work, hours and the description the employee has checked. No windows, not when the work was done. The hour without a project stays behind.
Example with made-up data.
A working day
Nobody has to start a timer
Okloq runs in the system tray and measures by itself. The employee only sees the result once the day is done.
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08:30Measure
The program looks at which window is in front
Every two seconds: which program, which title, and for Word, Excel, PowerPoint, File Explorer and Outlook also the file path or the subject of the open email. If it contains a project number your firm knows, the time belongs to that project.
-
17:10Day overview
One line per project and type of work
With a timeline of the day above it and, for each line, the reason: the document or email in which the number appeared. Project, type of work, time and description can all be edited.
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17:12Approve
The employee decides
One button. Until that moment the firm knows nothing about this day. After that, only the lines from the overview go to the service: project, type of work, hours and description.
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17:13Send
The hours go on to your software
As a time entry, as a monthly invoice or as a file, depending on your software. If a line fails, the service tries again and the administrator sees in the portal what got stuck.
The day overview
Approving is quicker when you can see why
A proposal you have to recheck saves no time. That is why each line shows where the project number came from.
- Only existing projects countA number only counts if it is in your firm’s project list: your folder structure or a list from Excel.
- Recognising numbers without programmingThe administrator types two or three real project numbers; from those, Okloq works out what a number looks like.
- Rounding without shifting the day totalTo six minutes or to the quarter hour.
- Time without a projectStays as ‘unassigned’ and is not booked, or goes to a project for internal hours if your firm sets that up.
- Budget in view for fixed-price workIf the firm sets budgeted hours for a project, the day overview shows how much has been used, and a notification follows when the budget is almost used up.
Privacy
A timesheet, not a tracking system
The difference lies in what the service can receive. The messages from laptop to service have no field for window titles, file paths or programs. What does not fit in them cannot leave the laptop.
Stays on the laptop
Only the employee sees this.
- Window titles and programs
- File paths and email subjects
- Start and end times, breaks
- Everything that has not been approved
Goes to the firm
Only after approval, per day.
- Project number and name
- Type of work
- Number of minutes
- The description as approved by the employee
Never recorded
Not on the laptop and not by us.
- Keystrokes
- Screenshots
- The content of documents and emails
- Audio of conversations
Integrations
The hours end up where you invoice
Okloq is not accounting software and does not want to become it. Approved hours go on to the software you already use.
Integrations have been built for Moneybird, Exact Online, Simplicate, e-Boekhouden and SnelStart, for the time-tracking tools Toggl Track, Harvest and Clockify, a web address for your own systems and an export file whose columns you set yourself.
To be honest: the integrations were built from the public documentation of each product and have not yet been tested on real accounts. So we set up the integration together with you and test it on your own accounts.
| Software | What arrives |
|---|---|
| Moneybird | Time entry per line |
| Exact Online | Hours booking per line |
| Simplicate | Hours entry per line |
| Toggl Track | Time entry per line |
| Harvest | Time entry per line |
| Clockify | Time entry per line |
| e-Boekhouden | Invoice per client, per month |
| SnelStart | Sales order per client, per month |
| Your own system | Each line as a message to a web address |
| File | CSV with your own columns, or an hours summary as PDF |
Who it is for
For firms that record hours against projects
Engineers and architects
The project number is already in the folder name and the file name. That is exactly what Okloq reads, so recognition works without setting anything up per project.
Accountants and advisers
Many clients and separate tasks mixed together in a single day. At the end, each client project shows what was done, ready to send to your software.
Where we stand
What is finished, and what is not
Okloq has been built but not yet released. We would rather you read that here than find out after a demo.
- Built
Windows app. Measuring, recognising projects, day overview, approving, budget status per project, export file, pausing, remote support from a specialist.
- Built
Service and portal. Employees and devices, settings for the whole firm, approved hours, budgets per project, invoicing, activity log, hours summary as PDF.
- Still to be tested
Integrations. Built for eight products, not yet tested on real accounts.
- Still to do
Signed installer. The installer is not yet digitally signed; that is planned before the first release.
- Still to choose
Hosting. The service will be hosted in the EU; the provider has not yet been chosen.
- In development
Phone app for business calls. It has been built and tested on an Android phone, but not yet on an iPhone, and it is not yet available for download.
- In development
Mac. A Mac version is being built. It has not yet been tested on a Mac and is not yet available; Okloq currently runs on Windows.
Get acquainted
Want to see what a day looks like with your own projects?
Okloq has not yet been released. In a demo we show the day overview, the portal and the route to your software, and discuss what still needs adding for your firm.